Start a free trial
For MSPsFor IT teamsFeaturesPricingAboutStart a free trial

Every device you look after. Everything that’s happened to it.

An asset register that keeps itself up to date from your RMM and MDM, with every device’s story on one timeline.

Start a free trialSee all features

£79 a month plus VAT during early access, with a 14-day free trial for MSPs. In-house IT teams can join early access.

Dell Latitude 5440

Acme Dental, Leeds Serial 7HX2K93

In use

  1. Bought from Dell for £1,149Read from invoice
  2. First seenYour MDM
  3. Assigned to Sarah Patel, receptionYour RMM
  4. Windows 10 to Windows 11 23H2Your MDM
  5. Screen replaced under repair, £140Added by you
  6. Reassigned to Tom Reid, accountsYour RMM
  7. Warranty ends, replacement dueRefresh forecast

Plugs into

  • Your RMM
  • Your MDM
  • Microsoft 365 and Google Workspace
  • Azure and AWS
  • Your distributor
See supported tools
For MSPs

Every client’s estate, run from one place

A register per client, a portal in your name, distributor pricing and a review for every client meeting.

See Omnia Manage for MSPsFor in-house IT teams Early access

Every device and licence your company owns

One register for the whole company, licence waste, cloud spend and a refresh budget you can take to finance.

See Omnia Manage for IT teams

Your RMM knows what a laptop is today

The rest of its story usually lives in spreadsheets, old tickets and someone’s memory. Omnia Manage keeps it on one timeline per device, so the answer is a click away, or you can just ask in plain English.

Who had it last year?
Sarah Patel, receptionReassigned to Tom Reid on 1 Sep 2026, from your RMM
When was the screen replaced?
7 Feb 2025, for £140Repair logged by your team
When does the warranty run out?
14 Mar 2027Then it’s due for replacement

Software asset management, built on real data

Licence registers go stale the day someone types them in. Omnia Manage works out each client’s software from the tools you already run, so the numbers in a review are ones you can stand behind.

  1. Find what’s installed

    Your MDM reports the applications on every device. Link one to a licence and its seats in use come from real installs, not a number someone typed.

  2. Reconcile what’s paid for

    Microsoft 365 seats sync from each client’s tenant: purchased, assigned and unused. Your distributor adds the client price, your cost and the commitment date.

  3. Act before it costs money

    Unused seats and idle cloud resources are priced in pounds, renewals email at 30 and 7 days, and contracts warn you 60 days before the last day to give notice.

Coming soon

Know which AI tools your clients are paying for and using

ChatGPT, Claude and Copilot have spread through most businesses faster than IT could track them. Omnia Manage treats AI as software: we find it, compare what’s licensed with what’s used, and turn it into advice you can take to the client.

  • Copilot licences that are actually used

    See who has a Copilot seat and who has used it lately, and reclaim the seats nobody touches.

  • AI apps connected to Microsoft 365

    Spot AI tools that staff have given access to the client’s Microsoft 365, and flag them for review.

  • AI apps on devices

    See where ChatGPT, Claude and Copilot desktop apps are installed, from your MDM and software inventory.

  • AI spend in the cloud

    Azure OpenAI costs sit next to the rest of the client’s cloud spend.

  • Approved and unapproved tools

    Set the AI tools each client allows and get alerted when something else shows up.

  • Ready for the review meeting

    An AI section in the client review shows wasted seats, unapproved tools and a recommended next step.

Everything you need to know about an estate

One register per client, kept current for you

Connect your RMM and MDM once, and devices, users and specs stay up to date. Bring old spreadsheets in from CSV or Excel. Anything you add by hand is never overwritten by a sync.

Acme Dental 47 devices

DeviceUserLast seen
Dell Latitude 5440Windows 11 23H2 RMMTom Reid4 min ago
Surface Laptop 6Windows 11 24H2 MDMPriya Shah12 min ago
HP EliteDesk 800 G9Windows 11 23H2 RMMReception PC1 hr ago
Lenovo ThinkPad T14Windows 10 22H2 MDMNo user41 days ago

Licences, and what’s going to waste

Microsoft 365 seats synced from each client’s tenant, other software counted from real installs, and unused seats priced in pounds. Renewal reminders at 30 days, 7 days and on the day.

  • Microsoft 365 Business Premium22 of 25 assigned Microsoft 3653 unused
  • Adobe Acrobat Pro6 of 6 installed From installsAll in use
  • Sophos Intercept X36 of 40 in use Manual4 unused

7 unused seats, about £815 a year.

A client review that builds itself

One page per client for review meetings: devices and their refresh plan, licence waste, cloud spend, renewals, contracts and email security, in your branding. Client admins can open it too, and it prints cleanly to PDF.

Acme Dental IT reviewOctober 2026
Devices
47
Unused licences
£815/yr
Renewals and notices due
3
Email security to fix
1
  • 6 devices due for replacement within a year, £5,400
  • acmedental.co.uk has no DMARC policy

Contracts, read for you

Upload a contract and AI reads the dates, notice period and cost for you to check. Reminders start 60 days before the last day to give notice.

Practice management system Clearwave Software

Ends
31 Mar 2027Read by AI
Notice period
90 daysRead by AI
Renews automatically
Yes, 24 monthsRead by AI
Annual cost
£4,200Read by AI

Give notice by 31 Dec 2026. First reminder on 1 Nov.

A refresh plan, with the budget attached

Every device gets a replacement date from its age and warranty, priced from the replacement policy you set for each type. Windows and server end of support are shown alongside, not counted twice.

Acme Dental refresh forecast

  • Overdue2 devices£1,800
  • Within a year6 devices£5,400
  • In 1 to 2 years11 devices£9,900
  • In 2 to 3 years9 devices£8,100

3 PCs on Windows 10 can move to Windows 11 for free, so they aren’t costed.

Warranty dates, even when nobody typed them

Taken from your RMM where it has them, otherwise estimated from the purchase or enrolment date and a warranty term per make and model. Dates you enter always win.

  • Dell Latitude 544014 Mar 2027Added by you
  • Surface Laptop 62 Jun 2027Estimated
  • HP EliteDesk 800 G99 Jan 2026From your RMM
  • Lenovo ThinkPad T1420 Aug 2025Estimated

A portal your clients will actually open

Each client gets their own login to see their devices, software, users, contracts and the documents you publish. Your name, logo and colours on the white-label plan.

Acme Dentalit.yourmsp.co.uk
Devices
47
Users
38
Licences
12
Renewing soon
1

Domains, SSL and email security

Certificates, registration expiry and SPF, DKIM and DMARC checked every night, with emails before anything runs out.

  • acmedental.co.ukNo DMARC212 days
  • book.acmedental.co.ukDMARC9 days
  • harbourlegal.comDMARC74 days
  • northgatevets.co.ukDMARC138 days

Documentation next to the assets

Runbooks and network diagrams stored against each client. Publish to their portal when you’re ready.

  • New starter checklistOn portal
  • Wi-Fi and guest networkOn portal
  • Backup restore runbookInternal
Installed software
The applications on every device, read from your MDM.
Ask the history
Ask about a device in plain English and AI answers from its timeline.
Invoice reading
AI reads supplier invoices and fills in purchase dates and costs.
Custom fields
Your own fields, for every device or only certain types.
Compliance alerts
An alert when a managed device stops being compliant.
Offline devices
Devices not seen for a set time are marked inactive and flagged for you to review.
Cloud spend and waste
Azure and AWS spend by service, idle resources and ways to save for each client.
Your own database
Each MSP’s data sits in its own separate database.

Works with the tools you already run

Connect each tool once per client. Omnia Manage keeps everything in step from then on.

Live now

  • SuperOpsRMM device sync
  • LevelRMM device sync
  • Action1RMM devices and installed software
  • Microsoft IntuneWindows, Mac, iOS and Android devices
  • Microsoft 365 and Entra IDUser sync and sign-in
  • Microsoft AzureCloud spend, cost recommendations and resources
  • Amazon Web ServicesCloud spend, ways to save and resources
  • Google WorkspaceUser sync
  • Pax8Licence prices, terms and commitment dates
  • Arrow (ArrowSphere)Licence prices, terms and commitment dates

Coming soon

  • NinjaOne
  • Datto RMM
  • N-able
  • Jamf Pro
  • Kandji
  • Okta

Use one of these? Email support@omnia-manage.io and we’ll tell you the moment it’s ready.

We run our own MSP on it

Omnia Manage started as the internal tool at Omnia Systems, a managed service provider, and every feature was used on our own clients first. Some of them are co-managed, and their own IT teams use it every day for their internal estate, which is why it works for in-house teams too.

Read how it started

Try it on your own clients for 14 days

Set up your workspace in a couple of minutes, then connect Microsoft 365 and your RMM. Everything is included from the start.

Free for 14 days, then £79 a month plus VAT for unlimited clients and technicians. Cancel any time before the trial ends and you won’t be charged.

In-house IT team? Join early access instead.

You’ll sign in with this address, and it’s where we send your receipts.

Lowercase letters, numbers and hyphens.

Next you’ll add a card with Stripe. Nothing is charged for 14 days. By starting a trial you agree to our terms, including our data processing agreement, and our privacy notice explains how we use your details.